Who we are
At Twelve Labs, we are pioneering the development of cutting-edge multimodal foundation models that can comprehend videos like humans do. With $107 million in Seed and Series A funding from top-tier investors such as NVentures (NVIDIA), NEA, Radical Ventures, and Index Ventures, we are transforming how people interact with video and media using AI.
We are a global company with headquarters in San Francisco and a strong presence in Seoul. Our team is made up of diverse individuals with unique backgrounds and experiences, and we're driven by a shared mission to push the boundaries of technology.
About the role
We are looking for an exceptional Executive Assistant to support our Executive Staff during this pivotal growth phase. You will manage calendars, high-stakes meetings, travel plans, and internal communications. Your goal will be to increase the productivity and focus of our executive leadership.
Key Responsibilities
Calendar and Schedule Management
- Manage complex calendars for Executive Staff
- Prioritize and optimize meetings to support strategic goals
- Coordinate board meetings, investor calls, and internal meetings
- Handle travel planning including logistics and itineraries
Communications Management
- Triage executive emails and ensure timely follow-up
- Draft presentations and correspondence on behalf of leadership
- Act as liaison between the executive team and external/internal stakeholders
On-Site Office Management
- Oversee vendors and office supplies
- Ensure a functional, well-stocked, and welcoming office environment
- Coordinate logistics for on-site meetings and events
- Assist in welcoming and coordinating guests and visitors
Administrative Support
- Manage expense reports and reimbursements
- Conduct research and compile data to support strategic decisions
- Prepare materials for meetings and support ad-hoc executive needs
- Advise executives on prioritization and task management
You may be a good fit if you have
- 3+ years of experience supporting C-level executives
- Outstanding organizational and communication skills
- A proactive mindset and problem-solving ability
- Strong discretion and ability to handle confidential information
- Familiarity with tools like Google Workspace, Microsoft Office, Notion, Slack, etc.
- Flexibility to work outside normal hours when needed
Preferred Qualifications
- Experience coordinating board meetings and investor communications
- Understanding of international business practices
- Financial literacy and basic business operations understanding
- Bilingual in Korean is a plus
- Familiarity with the AI/ML space is a bonus
Benefits and Perks
- Open and inclusive company culture
- Collaborate with a mission-driven AI team
- Flexible PTO and parental leave
- Office closed between Christmas and New Year’s
